Applicants & Holders – Vetting assessment process

As soon as you know you are going to undergo a security clearance assessment you can get started by gathering your personal documents and information. AGSVA recommends you do this as early as possible, particularly if you need to get new copies from interstate or overseas.

Once a request is received for a new security clearance, AGSVA will issue you an online ePack for you to complete as part of the vetting assessment process. You will have up to 20 business days from the time you receive your ePack to collate, complete and submit your security clearance package. 

The information in the tables below is a general guide of what you can expect to provide to AGSVA. A Security Clearance Package Checklist, specific to your application, will be generated once your ePack questionnaire has been submitted. 

Mandatory If required by AGSVA Period of Background Check
* Baseline – 5yrs
NV1 & NV2 – 10yrs
PV – whole of life

ePack Information

Requirement Baseline NV1 NV2 PV
Details of partner, parent, siblings, children, cohabitants 
(over 18yrs old)

Full name, date and place of birth, current address, citizenship, current employment, overseas travel
Overseas relatives
Full name, relationship, country, citizenship, current address, residence since, occupation
Official Foreign Government Contacts
 Full name, employment details
 

Financial information

  • Details of your most recent tax return
  • Annual salary (gross and net)
  • Average fortnightly expenditure
  • Loans and other debt statements
  • Details of other forms of income (pensions, government payments, child support)
  • Details of other unusual or irregular forms of income (bequests, legal settlements, inheritance)
  • Details of investment accounts (institution, current balance and account holder’s name)
  • Details of credit cards (institution, credit limit, type, description, balance and average payment)
  • Details of current and previous real estate holdings, including investments (purchase dates, price, value, mortgage provider and account details)
  • Details of current motor vehicles (make, model, type, registration number, value and loan details)
  • Details of any other major assets
  • Details of business interests (ownership details, board membership or financial involvement)
  • Details of all superannuation accounts
*
Employment history 
Name of employer, position, dates, address
5 years 10 years 10 years Whole of Life
Address history 
Full address and dates resided
5 years 10 years 10 years Whole of Life
Education history
Name of institution, years attended, qualification received
5 years 10 years 10 years Whole of Life
Overseas travel 
Country, dates & reason for visit 
10 years 10 years 10 years Whole of Life
Passport and Travel Documents
Issuing Country, passport number, type, validity 
* * * Whole of Life
Character and professional referees
Including full name, contact details, period known, nature of association
NB: Require employment details for professional referee
5 years 10 years 10 years Whole of Life
Social memberships 
Name of club/association, purpose, dates of membership
If applicable If applicable If applicable If applicable
Legal proceedings
Type, description, location, outcome
If applicable If applicable If applicable If applicable
Security clearance history
Details of clearance issued by AGSVA or other government department/agency i.e. Clearance level, sponsor and/or granting department/agency, and grant date
If applicable If applicable If applicable If applicable

Personal Documents

Requirement Baseline NV1 NV2 PV
Full Birth Certificate (Born in Australia)
Must contain a minimum of one parent’s details. An extract is not acceptable. 
If you were born in Australia on or after 20 August 1986, refer to Proof of Australian Citizenship below.
Full Birth Certificate (Born Overseas)
If in a language other English, you must also provide a translation from a translator accredited by NAATI.
Proof of Australian Citizenship
Born overseas - Australian citizenship certificate
Born in Australia on or after 20 August 1986 - Provide additional documentation as proof of your Australian Citizenship, i.e. Australian passport, parent’s full birth certificate or parent’s Australian citizenship certificate issued after your birth and before 20 August 1986
Current Marriage Certificate
Issued by the Registrar of Birth, Deaths and Marriages
If applicable If applicable If applicable If applicable
Divorce certificate(s)
Decree nisi or decree absolute for all previous Divorces
If applicable If applicable If applicable If applicable
Change of name certificate(s)
Legal name change document or deed poll
If applicable If applicable If applicable If applicable
Certificate of Service or discharge 
Military service record
For previous service in the Defence Forces of any country
If applicable If applicable If applicable If applicable
Current Photo identification
Issued under a law of the Australian Commonwealth or a State or Territory, which contains a clear identification photograph and legible signature (e.g. drivers licence, proof of age card).
Current Secondary identification
Current Medicare card
Or Identity card issued by the Australian Defence Force
Current credit or bank card 
Issued by a Financial Institution 
Proof of current address 
Drivers licence, utility bill, rates notice, bank statement 
Proof of previous addresses
Drivers licence, utility bill, rates notice, bank statement 
NB: BL/NV1/NV2 require evidence of one previous address

All addresses in last 10 years

Proof of current employment 
Pay slips, payment summary, statement of service, letter of offer for proposed employment
Proof of previous employment 
Pay slips, payment summary, statement of service 
NB: NV1/NV2 require evidence of one previous employment
*

All employers in last 10 years

Passport(s)
Details page and all stamped pages for each current, expired or cancelled passport, issued by Australia or another country
* * *
Financial statements
For the last 3 months for all bank accounts, credit cards etc.
* * *
Tax Return
Your last Tax Return
* * *
Notice of Tax Assessment
Your last Notice of Assessment 
* * *
Payslip
Your most recent from all current employers
* * *

You are required to take all reasonable steps to gather and provide this information. AGSVA may consider exceptional circumstances where it is not possible to provide the information, however this may delay your security clearance, or AGSVA may not be able to complete the vetting assessment. 

AGSVA’s vetting officers and psychologists are qualified professionals who are committed to completing your assessment in an objective manner that is focused on determining your suitability to access sensitive and classified resources. 

The vetting assessment process will explore personal and sensitive aspects of your life, such as your relationships, finances, alcohol and drug use and social or political views. You may be uncomfortable answering some of the questions, or view the questions as intrusive.

Throughout the vetting process you are reminded that withholding information or being untruthful is likely be considered more significant than providing a truthful response to a question.

AGSVA will email you details to access your online ePack. You will have up to 20 business days to complete and submit all information and documentation required in the 2 part process to complete your security clearance package:

  • Online ePack questionnaire
  • Emailing forms and personal documents to AGSVA
    • Forms:
      • SVA100 Informed Consent Acknowledgement
      • SVA084 National Police Checking Service (NPCS) Application
      • SVA041 Statutory Declaration
    • Personal documents:
      • as identified in the Security Clearance Package Checklist

The forms will become available to you online after you submit the ePack, along with the Security Clearance Package Checklist, which stipulates the personal documents you are required to provide. You will also receive instructions on sending your completed forms and personal documents to AGSVA. 

You must provide all documents stipulated by the Security Clearance Package Checklist, and any documentation referenced in your ePack. We recommend you save a copy of your completed ePack and personal documents for future reference. AGSVA will contact you if more information is required.

Emails greater than 15MB cannot be received by AGSVA. As multiple emails may be required, please ensure the subject line of each email is clearly marked with your name, Clearance Subject ID number, clearance level, as well as the number of emails you are sending (e.g CS12345 – Last name First name - Positive Vetting - email 1 of 3)

After AGSVA has assessed and accepted your Security Clearance Package as complete, the following components will be undertaken throughout the security clearance assessment process, as required:
 

External checks

AGSVA initiates external checks to be carried out over the assessment period, to verify your identity and background.

Psychological assessment

A psychological assessment is mandatory at the Positive Vetting level, however may be conducted at any security clearance level if deemed required by AGSVA. 

AGSVA will contact you to schedule the psychological assessment. The psychological assessment has two parts: psychometric testing and an interview with a psychologist. These may be conducted on different days. You will be provided details about location and duration when your appointments are scheduled.

Assessment & interview

Your application will be assigned to a vetting officer for assessment. AGSVA assesses all clearance applications based on two factors: eligibility and suitability. For further information please see the vetting assessment page.

Interviews are mandatory at the Positive Vetting (PV) and Negative Vetting 2 (NV2) level, however may be conducted at any security clearance level if deemed required by AGSVA. AGSVA will contact you to schedule an interview if required. 

Referee reports

AGSVA will contact your referees to verify information about you and your background.
For further information please see the Nominating referees page.

Recommendation

Once the vetting assessment is complete, the vetting officer will make a recommendation to the authorised decision maker. If this recommendation is to grant or continue the security clearance, a final external check will be conducted and the decision will be finalised. For further information please see the vetting assessment and vetting timeframes pages.

If concerns are identified in the vetting assessment that raise doubt about your suitability to hold a security clearance, and these concerns are not able to be satisfactorily mitigated, AGSVA will initiate a procedural fairness process. The procedural fairness process will outline the concerns to you and provide you with an opportunity to respond to the concerns before a final recommendation is made and presented to the authorised decision maker.